CHAPTER 1. – GENERAL INFORMATION
This manual provides information and guidance on the American Osteopathic Colleges of Ophthalmology and Otolaryngology-Head and Neck Surgery awards process. It includes general policy, a description of each award, personal eligibility requirements, and the format for formal submission.
1.2 POLICY CONSIDERATIONS
1.2.1 Awards are for the purpose of publicly recognizing and rewarding extraordinary performance, exceptional achievement and other acts of outstanding service that distinguish the individual from others performing similar acts of service. A judicious use of awards provides incentive to greater individual effort and morale; injudicious use will destroy their basic value.
1.2.2 The appropriate level of award should be consistent with the particular action, achievement or service and meet the respective eligibility requirements.
1.2.3 Promptness with which awards are made is essential, provided standards of merit are preserved. An award for a specific action should be bestowed as soon as possible with due consideration given for the time required to validate the facts and to process the award.
1.2.4 All award recommendations (unless otherwise specified) shall be submitted to the Awards Committee for formal consideration and action. Award points accumulated will not include points for any awards previously received. (Rev. 2/05)
1.3 AUTHORITY TO ESTABLISH AND APPROVE AWARDS
1.3.1 Awards for issue to the membership and other eligible individuals are established by rules passed by the Board of Governors and by executive directives issued by the representative Presidents of the Colleges.
1.3.2 Recommendations for the establishment of a new award will be submitted to the Board of Governors via the Chairman of the Awards Committee.
1.3.3 The authority to approve awards is granted by the Board of Governors.
CHAPTER 2. – AWARDS
2.1 LIST OF AWARDS
2.1.3 Presidential Achievement Certificate
220.127.116.11 Presidential Resident Recognition Certificate (Rev. 5/02)
2.1.4 Governors Achievement Certificate
2.1.5 Distinguished Service Award
2.1.6 Special Board of Governors Award
2.1.7 Patrick Murray Award
2.1.8 Honorary Member Award
2.1.9 Humanitarian Service Award
2.2 AWARD DESCRIPTION AND ELIGIBILITY REQUIREMENTS
Description: Member status is the official recognition by the Board of Governors of a qualified individual as belonging to the College.
Eligibility Requirements: An applicant must be a graduate from an accredited Osteopathic medical school and have successfully completed a residency training program approved by the AOA or ACGME; be licensed to practice Osteopathic Medicine and surgery in the state in which the applicant practices, except for those individuals on active duty in the military or U.S. Public Health Service; be a member of the AOA; board eligible or certified by the AOBOO or ABO. Membership applications are encouraged from the specialties of Ophthalmology, Otolaryngology and Facial Plastic Surgery. Applications must include: the appropriate fee and yearly dues payment, along with signatures of two or more physicians who know the applicant and can attest to his or her professional qualifications and personal characteristics. One of the signing physicians should be the program director of the applicant’s last year of training. (Rev. 9/2000)
Description: The title of Fellow of the American Osteopathic College of Ophthalmology or the American Osteopathic College of Otolaryngology-Head and Neck Surgery represents the recognition of a member’s devotion to the advancement of Osteopathic Medicine and his or her professional proficiency, unusual merit and skills in the practice of either Ophthalmology or Otolaryngology or Otolaryngology/Facial Plastic Surgery.
Eligibility Requirements: A candidate must be an Active member in good standing with the AOCOO-HNS, certified by the American Osteopathic Boards of Ophthalmology and Otolaryngology-Head and Neck Surgery, and have attended three Annual Clinical Assembly meetings of the AOCOO-HNS following board certification. The three meetings need not be in consecutive order. After the third Annual Clinical Assembly meeting following certification, the candidate must complete and return the Fellow application request to the Executive Vice President of the AOCOO-HNS for action by the Board of Governors. Upon completion of that process, the Executive Vice President will notify each applicant in writing that the certificate conferring Fellow status will be awarded by the Board at the next Annual Clinical Assembly during the Award Ceremony. All prospective candidates must be present at the Award Ceremony to receive the official certificate, and to be formally inducted into the College as a Fellow.
2.2.3 PRESIDENTIAL ACHIEVEMENT CERTIFICATE
Description: The award shall be given by the President of each College to members of that College in recognition of noteworthy professional achievement, or other valuable services performed on behalf of the College or Board of Examiners. (Rev. 4/02)
Eligibility Requirements: Member in good standing with the AOCOO-HNS, demonstrated professional achievement of a superlative nature such as publishing a clinical or scientific paper in a national medical journal, or delivering an outstanding lecture at the Annual Clinical Assembly, or providing valuable assistance for a project on behalf of the College or Board of Examiners such as preparing questions for the certification examination or developing a scientific exhibit for the Annual Clinical Assembly. The candidate must achieve fifteen (15) points and be nominated for the award by a member of the College or at the discretion of the current President and approved by the Executive Committee. (Rev. 2/05, Rev. 2/06, Rev. 2/07)
18.104.22.168 PRESIDENTIAL RESIDENT RECOGNITION CERTIFICATE
Description: The award shall be given by the President of each College to residents (candidates in training) of that College in recognition of professional achievement or other valuable service performed on behalf of the Residency Training Program, College Board or Board of Examiners. (Rev. 4/02)
Eligibility Requirements: Candidate member in good standing with the AOCOO-HNS, and residency training program as may be appropriate; demonstrated professional achievement of a superlative nature such as participating with the Board of Governors or College Board as a resident representative, publishing a clinical or scientific paper in a national medical journal, or delivering an outstanding lecture at the Annual Clinical Assembly; or providing valuable assistance for a project on behalf of the College or Board of Examiners such as preparing questions for the certification examination or developing a scientific exhibit for the Annual Clinical Assembly. (Rev. 4/02, Rev. 2/06)
2.2.4 GOVERNORS ACHIEVEMENT CERTIFICATE
Description: This award is given by the Board of Governors to members of the College who have distinguished themselves by a greater level of accomplishment or service than that required for the Presidential Achievement Award.
Eligibility Requirements: Member of the College in good standing with the AOCOO-HNS, demonstrated meritorious achievement or service to the College or Board of Examiners. Examples of activities of merit for this level of award include founding a residency training program and serving as a program director for graduate medical education. Attendance at the last three (3) out of five (5) Annual Clinical Assemblies. In addition, the individual must have demonstrated that they embody in their deeds and actions the spirit and character of the AOCOO-HNS. THIRTY-FIVE (35) points are required for the award. Award points accumulated will not include points for any awards previously received. (Rev. 2/05, Rev. 2/07)
2.2.5 DISTINGUISHED SERVICE AWARD
Description: The Distinguished Service Award is bestowed by the Board of Governors for exceptionally meritorious service in a position of major responsibility in the College or Certifying Board. The Distinguished Service Award honoree is nominated by the Executive Committee of the Board, approved by the Board of Governors, and given to no more than two (2) honorees per year per specialty, beginning with the 2006 awards. (Rev. 2/05, Rev. 2/07)
Eligibility Requirements: Members of the College in good standing with the AOCOO-HNS; duty involving either the Board of Governors or the Board of Examiners for a minimum combined period of six (6) years and have been a member of the College(s) for at least fifteen (15) years. Attendance at the last three (3) out of five (5) Annual Clinical Assemblies. In addition, the individual must have demonstrated that they embody in their deeds and actions the spirit and character of the AOCOO-HNS. The candidate must have accumulated a total of SIXTY-FIVE (65) points. Award points accumulated will not include points for any awards previously received. (Rev. 2/05, Rev. 2/07)
2.2.6 SPECIAL BOARD OF GOVERNORS AWARD
Description: The Special Board of Governors Award is the highest personal award given by the Board of Governors for exceptionally meritorious service to the College in a series of duties of great responsibility. The Special Board of Governors honoree is nominated by the Executive Committee of the Board, approved by the Board of Governors, and given to no more than two (2) honorees per year per specialty, beginning with the 2006 awards. (Rev. 2/05, Rev. 2/07)
Eligibility Requirements: Member of the College in good standing in the AOCOO-HNS, demonstrated sustained superior performance characterized by outstanding achievement and distinguished service to the College(s) and have been a member of the College(s) for at least twenty-five (25) years accumulating no less than NINETY (90) points and serving a minimum of nine (9) years service on either one of the Boards, or a combined service on both Boards, along with having been President of the College or the Board. Attendance at the last three (3) out of five (5) Annual Clinical Assemblies. In addition, the individual must have demonstrated that they embody in their deeds and actions the spirit and character of the AOCOO-HNS. The candidate must be recommended to the Board of Governors for the award. Award points accumulated will not include points for any awards previously received. (Rev. 2/05, Rev. 2/07)
2.2.7 PATRICK MURRAY AWARD
Description: An annual monetary award given to the highest scoring resident in the annual OKAP examination in Ophthalmology and in the annual resident in-service proficiency examination in Otolaryngology. In the event of a tie between two residents in the same specialty, the award money will be divided evenly. The two first place award finalists will receive $750 each; the two second place award finalists will receive $600 each; and the two third place award finalists will receive $500 each (Rev. 10/28/01).
Eligibility Requirements: Resident in approved Ophthalmology or Otolaryngology, or Otolaryngology/Facial Plastic Surgery training programs. The residency program directors are required to submit their residents’ in-service/OKAP scores to the AOCOO-HNS Office. A resident must achieve a minimum of 50% on the examination. A resident must be current and up-to-date with the year-end residency reporting requirement (a resident who is not previous years approved by the Council of Medical Education is not eligible for this award). A resident may receive the award more than one time and does not need to be present at the Annual Clinical Assembly to receive the Award. (Rev. 10/28/01, Rev. 9/07, Rev. 6/16)
2.2.8 HONORARY MEMBER
Description: This is an honorary award for the recognition of internationally known Ophthalmologists, Otolaryngologists, Plastic Surgeons, as well as important individuals in other specialties and different professions. The titles “Honorary Member” and “Friend of the AOCOO-HNS” are used respectively for each of these categories of individuals.
Eligibility Requirements: For “Honorary Member,” the candidate must be an Ophthalmologist, Otolaryngologist, Head and Neck or Plastic Surgeon of national or international renown and unquestionable ethics who has made a significant professional contribution to the College(s).
Eligibility Requirements: For “Friend of the AOCOO-HNS,” the candidate must be an honorable individual who has made a significant and sustained positive contribution to the College(s) and the Osteopathic profession.
CHAPTER 3. – ADMINISTRATIVE PROCEDURES
3.1 PREPARATION OF RECOMMENDATIONS
3.1.1 Initiation: A recommendation for an award may be submitted by any member of the College, in good standing with the AOCOO-HNS, having knowledge of an act, achievement or service of another member or candidate in training which may warrant such award. It will be submitted as promptly as practicable following the act or term of service to which the recommendation refers.
3.1.2 Timeliness: Timely recommendation is essential to a successful awards system. A recommendation must be submitted as soon as possible following the act, achievement or service upon which it is based. All recommendations must be appropriately justified and sufficiently detailed to allow proper evaluation and decision.
3.1.3 Preparation: Recommendations for awards must be submitted on the Awards Committee Award Form. This form should be completed by filling in the specified information requested in each of the numbered blocks. Where additional space is required, sheets of standard size paper may be appended. A separate form will be used for each award being recommended.
3.1.4 Summary of Action: This part of the recommendation, to be included on the reverse side of the Personal Award Form, is required in all cases and is the most important element since each recommendation is evaluated on the merits of the justification therein. An objective summary giving specific examples of the performance and manner of accomplishing it, together with the results and benefits derived, should be presented. The specific elements of the nominee’s performance should be listed in a straight-forward statement of facts. When detailing accomplishments, consider the nominee’s initiative, originality, dedication and perseverance in achieving the specific accomplishment, or in performing a particular service, and weigh the impact of the achievement in light of its effect on the College and our profession. The amount of detail and supporting documentation required will depend on the circumstances and nature of the award being recommended.
3.2 SUBMISSION OF RECOMMENDATIONS
3.2.1 Recommendations for awards should be submitted to the American Osteopathic Colleges of Ophthalmology and Otolaryngology-Head and Neck Surgery, c/o Awards Committee, 4764 Fishburg Road, Suite F, Huber Heights, OH 45424 – fax (937) 233-5673. (Rev. 2/01, Rev. 2/06)
3.2.2 All recommendations for awards will be processed as expeditiously as possible consistent with a full and considered evaluation.
3.2.3 Recommendation for awards should be closely held. In particular, their existence should not be disclosed to the recommended individual prior to action by the awarding authority.
3.3 ACTIONS OF THE AWARDING AUTHORITY
3.3.1 When the Awards Committee receives a recommendation for an award which it is empowered to approve, it may take one of the following actions: (a) Approve the award; (b) Approve a higher award to the Board of Governors, if required; (c) Where appropriate, carefully consider the recommendation in the light of the criteria of a lower award and approve such award; (d) Return the recommendation for further clarification or justification; or (e) Approve no award.
3.3.2 The Awards Committee will review and forward recommendations for all other awards to the Board of Governors for final approval.
3.3.3 The Awards Committee will advise the originator of the action taken either by copy of the basic correspondence or by separate letter, if necessary. Also, the Committee will keep a complete file of the correspondence, together with a copy of the citation if one was issued.
3.3.4 Recommendations for awards previously disapproved by the awarding authority may be reconsidered only upon presentation of new relevant material evidence which was not available at the time the original recommendation was considered.
3.3.5 The Board of Governors will issue the medal/certificate for any award approved.
3.4 PRESENTATION OF AWARDS
3.4.1 Presentation of personal awards should be made as soon as practicable after approval and with ceremony appropriate to the nature of the award and consistent with any special circumstances that may exist. The Annual Clinical Assembly and the Award Ceremony provide the best opportunity for presentation of personal awards and most especially for the formal induction of Fellows into the respective Colleges. For that reason, all prospective Fellows are required to attend the Award Ceremony for this special recognition and honor. All awards except the Special Board of Governors Award are to be presented at the respective College Award Ceremonies. The Special Board of Governors Award will be the ONLY award presented at the Ceremonial Dinner.
CHAPTER 4. – POINT SYSTEM
The point system has been developed by the Awards Committee to enable greater fairness and ease of administration of the award process. The point system designates numerical values for the various activities and services performed by the members and candidates in training. In that way, the Awards Committee is able to keep track of the individual personal contributions, and also can more objectively evaluate the merit of those contributions for any award.
Committee award points should be awarded only upon attestation of meeting and/or reports (if no meetings are held or no reports presented to the Board, no award points will be given to the respective committee chairman or members). (Rev. 8/16/04)
4.1.1 Point Listing
The listed activities have been given the following point value:
|Lecturer for the Annual Clinical Assembly||1 pt.|
|AOBOO Question Writer||1 pt./yr. (max. 8 pts.)|
|AOBOO Designated Examiner||2 pts./yr. (max. 10 pts.)|
|Professional Program Chairman||5 pts./yr.|
|Editor of Journal||2 pts./yr. (max. 12 pts.)|
|Board Member AOBOO or AOCOO-HNS||2 pts./yr. (max. 16 pts.)|
|President of AOBOO||10 pts.|
|President of AOCOO (pre 1995)||10 pts.|
|Chairman AOCOO-HNS Board of Governors||5 pts.|
|President of AOCOO-HNS||10 pts.|
|President of AOCO||10 pts.|
|COME Committee||2 pts./yr. (max. 12 pts.)|
|COPT Representative||3 pts./yr.|
|Residency Founder (Rev. 2/05)||10 pts.|
|Residency Program Director (Rev. 2/05)||2 pts./yr. (max. 10 pts.)|
|Residency Inspector||1 pt./yr. (max. 8 pts.)|
|Medical School Faculty/Specialty Instructor||1 pt./yr. (max. 10 pts.)|
|Patrick Murray Award Recipient||5 pts.|
|Interprofessional Comm. to the AAO-HNS||1 pt./yr.|
|AAO Councillor||1 pt./yr.|
|Scientific Poster Presentation||1 pt./yr.|
|Active Committee of the College(s)||1 pt./yr. (max. 10 pts.)|
|Other achievements/services that merit exceptional recognition in the judgment of the Board of Governors||1-10 pts.|
The following number of points are required for the listed awards:
|Presidential Achievement Cert. (Rev. 2/07)||15 pts. (or at the discretion of the current President and approved by the Executive Committee)|
|Governors Achievement Cert. (Rev. 2/05)||35 pts.|
|Distinguished Service Award||65 pts. (must be a member for 15 years)|
|Special Board of Governors Award||90 pts. (must be a member for 25 years)|